Building Management Approval Guide
Every Dubai building has moving requirements. This guide covers the complete process—from application to deposit refund—so your move goes smoothly.
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Why Building Approval Matters
Unlike many cities, Dubai buildings actively manage moves to protect residents and common areas. Attempting to move without approval typically results in refused entry at the gate or elevator lockout—leaving you stranded on moving day.
The approval process reserves service elevators, schedules loading bay access, ensures insurance coverage for damages, and coordinates with security. It takes 3-7 days, so planning ahead is essential.
Important
Moves without building approval may result in: denied access for movers, fines from building management, delayed move completion, and damaged relationships with your building. Always obtain approval before your move date.
Step-by-Step Approval Process
Follow these steps for smooth building management approval
Contact Building Management
5-7 days before moveVisit or call your building's reception, security office, or community management. Most have dedicated move coordination staff.
Submit Required Documents
3-5 days before moveProvide tenancy contract/title deed, Emirates ID, and moving company credentials (trade license, insurance certificate).
Pay Deposits & Fees
2-3 days before movePay non-refundable permit fee and refundable security deposit. Keep all receipts for deposit return.
Select Time Slot
2-3 days before moveBook elevator and loading bay access. Service elevators are reserved in time blocks (usually 4-hour windows).
Receive Permit/Access Cards
1-2 days before moveCollect move permit, elevator access cards, and loading bay passes. Share details with your movers.
Post-Move Inspection
After move completionBuilding staff inspect common areas and elevators. If no damage, deposit is refunded within 7-14 days.
Common Requirements
What most Dubai buildings require (specifics vary by building)
Required Documents
- Valid tenancy contract or title deed
- Emirates ID copy (tenant/owner)
- Passport copy
- Moving company trade license
- Moving company insurance certificate
- NOC from landlord (rentals)
- Completed move-in/out application form
Typical Fees & Deposits
Typical Moving Hours
Hours vary by building. Public holidays often restricted.
Approval by Building Type
Different building types have different processes
Developer-Managed
Emaar, Nakheel, DAMAC, Meraas
Process: Centralized applications through developer portals or offices
Note: More standardized process, clear fee structures
RERA-Registered OA
Independent Owner Associations
Process: Application through building management office
Note: Requirements vary by building
Freehold Buildings
Older buildings, converted properties
Process: Direct with building security or caretaker
Note: Often simpler, fewer formal requirements
Hotel Apartments
Dusit, Gloria, Address residences
Process: Through hotel front desk or residence management
Note: May have stricter timing and access rules
Pro Tips for Smooth Approval
Start the process as soon as you know your move date—don't wait
Get your moving company's trade license and insurance upfront
Ask about after-hours options if standard times don't work
Take photos of elevators and common areas before your move
Confirm your time slot 24 hours before moving day
Keep all receipts and approval documents for deposit refund
Ask if your mover can handle the permit process (many do)
Get a free, no-obligation quote tailored to your move. We'll handle the details.
Building Approval FAQs
Find answers to common questions about our moving services
Building permits protect residents and common areas. They ensure: elevators are reserved and protected, other residents aren't disturbed, loading bays are available, insurance covers potential damage, and moves happen during appropriate hours. Without permits, buildings may refuse entry to movers.
Apply 5-7 days before your move for best availability. Weekend slots book faster—apply earlier. Peak season (August-October, end of month) requires more lead time. Some premium buildings need 1-2 weeks notice. Same-day permits are rarely possible.
An NOC (No Objection Certificate) from your landlord confirms you're authorized to move. If your landlord is unresponsive: contact them in writing (email/WhatsApp) with proof, contact RERA for disputes, or ask your building if alternative proof of lease termination works. Most buildings require some landlord authorization.
After moving, building staff inspect elevators and common areas. If no damage: deposits typically refund within 7-14 business days. Keep your original receipt. If delayed, follow up with building management in writing. Document the condition of common areas before your move.
After-hours or weekend moves may be possible with: advance approval from building management, additional fees (AED 200-500), and scheduling around other building activities. Some buildings strictly prohibit moves during Friday prayers, late evenings, or public holidays.
Your security deposit covers minor damages. Professional movers carry insurance for larger issues. If damage exceeds your deposit, the moving company's insurance should cover it—this is why buildings require proof of mover insurance. Document any pre-existing damage before your move.
Developer-Specific Guides
Detailed permit guides for major Dubai developers
Need Help with Building Permits?
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